Imagine this scenario. During a routine staff meeting, a coworker from the legal department alerts your team to the fact that a sexual harassment case has recently been filed against an employee. Since both the plaintiff and the defendant use electronic systems that you administer, your assistance is required. Therefore, they need all the electronic documents owned or edited by the employees regardless of where that data may be stored. They need everything from the previous twelve months. This includes all forms of electronic information including email messages sent and received. Backup tapes must be checked as well. Since this is an active case, you can no longer delete any electronic information that could potentially be relevant to this case since it may be requested for evidence as well. Consequently, you may no longer be able to recycle backup tapes or clean up disk space until the case is over. Failure to preserve potential evidence could result in sanctions.
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